Meeting Time Planner
Free meeting time planner that finds overlapping working hours across timezones. Add participants and see the best meeting window instantly.
About Meeting Time Planner
Find the Right Time for Everyone
Scheduling a call across timezones can be frustrating. This meeting time planner takes the guesswork out of it. Add each participant, pick their timezone and working hours, and the tool instantly shows where everyone's schedules overlap.
Visual Timeline
A horizontal 24-hour bar for each person shows their working window. Overlapping hours glow green so you can spot the best slot at a glance. The overlap row at the bottom summarises availability across the entire group.
Quick City Shortcuts
One-click buttons for common cities like New York, London, Tokyo, and Sydney let you add participants without scrolling through a long list. Custom working hours per person mean you are not locked into a rigid 9-to-5.
Need to know the current time in those cities right now? Check the world clock. For calculating how many hours you have worked this week, try the hours calculator. All calculations run in your browser with nothing sent to any server.
Frequently Asked Questions
How does the meeting time planner work?
Add each participant with their timezone and working hours. The tool calculates the UTC offset for each person and checks every hour of the day to find when all participants are within their working hours. The overlapping window is highlighted in green on the visual timeline.
Can I set custom working hours for each person?
Yes. Each participant has their own work start and end time, so you can accommodate early risers, late workers, or anyone with a non-standard schedule. Just change the start and end dropdowns for each person.
What if there is no overlap at all?
The tool will display a "No overlap found" message. In that case, you might need to ask one or more participants to adjust their hours, or consider async alternatives like recorded video messages.
How many participants can I add?
There is no hard limit. The timeline works best with up to about 10 people, but you can add more. Each participant gets a colored bar on the timeline, and the overlap row shows where everyone is available.
Does this account for daylight saving time?
Yes. The tool uses your browser's built-in timezone data (via the Intl API), which includes daylight saving transitions. The offsets shown reflect the current date's DST rules.